Contract Management

Overview:
Contract management turns contractual commitments into reliable service delivery.
In upstream oil and gas, it plays a key role in maintaining safe operations and securing their continuity.
This course explains how to manage technical service contracts from handover through to close-out.
It emphasizes clear responsibilities, effective coordination and a shared understanding of contractual obligations.
Contract handover and kick-off meetings establish the conditions for successful execution.
HSE bridging arrangements align Company and contractor requirements and clarify operational interfaces.
Performance monitoring helps identify deviations early and drive measurable improvements.
Service acceptance and invoice verification ensure that payments reflect the services delivered.
Change Order management provides a controlled approach to changes in scope, schedule and price.
Operational risk management helps anticipate disruptions and protect critical activities.
Cost control and forecasting support timely decisions and prevent unexpected expenditure.
The course also addresses claims, dispute resolution and the importance of accurate contractual records.
Finally, structured close-out and lessons learned strengthen future contracts and contractor relationships.

Audience:
Contract Engineers, Contracts Administrators, any actor involved in the relationship between the Company and the Contractors of a Service Contract.
All "Contracts Owners" of Service Contracts from technical departments will find it necessary to better understand the philosophy of the Operator/Contractor relationship and better use the contract to optimize its execution and performance.

Deliverables:
By the end of the course Participants will feel confident in their understanding of:
-    Effective contract management ensuring that contracted technical services are delivered safely, on time, at the agreed performance level and within authorized costs, while anticipating risks and safeguarding the continuity of Upstream operations.
By the end of the course Participants will be able to:
-    Optimize the value and execution of the contract through a balanced and win-win relationship between Company and Contractor.

Certificate:
This course will be opened and closed by an on-line evaluation allowing Instructor and Participants to evaluate the knowledge acquisition.
A Certificate of attendance will be remitted upon completion of Training and Evaluation.

1. Contract Governance & Responsibilities: Contract Management Team – Contract Management Meeting – The Hand-Over Form & Content - Contract Execution RACI – The Kick-Off Meeting Content – The Bridging Documents - The Contractual Deadlines & Call-Offs - The Service Reception – Contractor’s Invoice Settlement.
2. Change Order & Contract Variation Management: Definitions – Change Order Workflow – Example for an ROV Inspection Contract.
3. Claims Management & Settlement of Disputes: Claim Avoidance – Claim Origin and Causes – Claim Processing – Contractual Settlement of Disputes – Dispute Management in Practice.
4. Performance Evaluation: Contract Performance Monitoring – Contractor’s Performance Evaluation – Progress Plan.
5. Contract Cost Control Fundamentals: Cost Mgt Process – Cost Reporting – Cost Forecasting.
6. Contract Close-Out & Lessons Learned.

Associated modules